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Auction 123 and MS Windows |
Our computer uses
Windows. I see by your web site that Auction 123 utilizes Lotus Approach. Is
this compatible with Windows and is Lotus included in the price?
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Auction Brochure / Catalog |
I have been working like crazy on an auction for our local Fire
Department to be held this September. I was looking on line this evening
trying to find bid sheet forms and ran across your website. Does your
program put together a list of auction items in a printable format for an
auction item brochure?
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Baskets and Bundling of Inventory
Items |
I've
been looking for a software for our school's annual live/silent auction and
I came across your website. I have a specific question about the software.
Does it allow multiple indexing of items? What I mean by that is can you
assign an item a number but can you group multiple numbers into a
second category. So if I wanted to log every item I got as it came in I can
then group these items into "baskets" of several items to auction off.
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Software License |
Does the program have to be
Licensed to a Group or Company or can it be licensed to an individual
computer? |
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Move Auction 123 and
Data |
We
used Auction 1-2-3 at our last event and loved it. This year we are planning
to use it again but a different person will be entering data and will not be
able to bring her computer to the event. Are we able to enter data on her
computer then save to disk and bring to event to use on a different
computer? |
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More than five (5)
inventory items per vendor |
I
need to add more than five inventory items associated with one vendor.
Auction 123 is telling me I have a maximum of five items. How do I add more
than five inventory items? |
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Easy of use |
I am
chairing a large fundraiser at a school and would like to purchase software
for the silent auction, however I am not great with computers and need to
know if your software is easily adaptable to any computer. Do you provide
everything one needs and is it complicated? |
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Upgrade and prerequisites |
We
would like to buy the new version. Please let us know what we need to do.
If I purchase the V2.0, is there any other software I need to run a
successful auction? I see that you need LOTUS APPROACH both versions. Will
I need to purchase this software to run V2.0? |
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Inventory item number assignments |
I
was entering items for my upcoming auction and accidentally entered a blank
inventory item. I tried deleting the blank items and the two items
following it and now my inventory numbers are out of order by three numbers.
Is there an easy way to go in and change the missing numbers and get back
on track? |
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Delivery time |
If our group purchases this software, what is your delivery
time? |
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Pay by Check |
We are interested in purchasing a
copy of the Silent Auction Software. Can we send a check for payment
and if so what will be the total amount with Shipping and Handling? |
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Network and multiple users |
Do
you have have the capability to have two computers talk to each other with
the same information? We are having our next fundraiser in May and it would
be helpful and so much faster if we could get two computers working to check
people out.
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Dinner Party seats or Poker Party
seats - multiple winning bidders on the same item.
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After reviewing your
web site and your auction software, I still have questions. Can Auction 123
handle multiple winning bidders on the same inventory item?
For instance, we
may offer a poker night for 4 people, and 4 separate bidders may place a
winning bid. They will then have a poker night together. We have many events
like this at our auction, so this feature is one that we really need.
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Back to Frequently Asked Questions
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Yes, You can move
Auction 123 and your data from one computer to the next (or to copy/backup
Auction 123 and your data to another computer), please consider your
desktop/home computer the MASTER and the computer which you intend to move
the Auction 123 application and your vendor, Bidder and Inventory data as
the TARGET.
When are ready to transfer your Auction 123 program and data from your
master computer to the target computer on which you plan on using at your
event, please follow these instructions:
1. Install Auction 123 and Lotus SmartSuite, using your original CDs, on the
new computer (target)
2. Go to the original computer where your data is contained (Master). Using
windows explorer,
go to c:\program files\auction123 if your are using Version 2.0
go to c:\program files\auction123 3.0 if your are using Version 3.0
and open the Auction 123 or Auction 123 3.0 folder
3. Select all files in the folder and copy them to a removable media device
(CD, Zip Drive or USB RAM device)
4. Go to the TARGET computer. Using windows explorer, go to c:\program
files\auction123 and open the auction 123 folder
5. Delete the files in the folder on the TARGET computer (TARGET) computer
only, DO NOT delete these files from the MASTER Auction 123 installation
6. Paste the files from the master computer and now contained on your
removable media device into the
c:\program files\auction123 folder if you are using version 2.0
c:\program files\auction123 3.0 folder if you are using version 3.0
and on the TARGET computer - overwrite the files if prompted by Windows
7.Open Auction 123 on the target computer using the icon on the desktop. It
will appear as a duplicate of your MASTER Auction 123
Your Vendor, Inventory and Bidder data will now be available on the Target
computer.
If you are using version 2.0 and want to save a huge amount of time in
creating your for next years event, please see our website and check out the
new version of Auction 123 version 3.0 |
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Back to Frequently Asked Questions
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Regarding the instructions for adding more than 5 items per vendor:
1) scroll down to the last (5th) inventory item for the vendor (add the
first five items in the normal manner using the 'add inventory' button)
2) click on the brochure description field (the large field), make sure your
cursor is now located in that field and press the TAB key
3) a new inventory item space should open for you, if does not, follow these
additional instructions:
4) you should have about 1 inch of gray space below the brochure
description. If you do not, you should see a second scroll bar (skinny one,
just to the right edge of the gray field and not the normal
scroll bar on the right hand side of your screen). On the skinny scroll bar,
scroll up and then scroll all the way down. Now you should see about 1 inch
of gray space.
5) click on the brochure description field and make sure your cursor is now
located in that field and press the TAB key
6) a new inventory item space will open for you.
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Back to Frequently Asked Questions
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I personally
developed Auction 123 for back in 1998 for our own PTA silent auction event
and our auction chairperson did not have strong computer skills.
Auction 123 is push button driven and designed solely for auction events. It
is not complicated. You just enter your vendors, enter inventory and Auction
123 automatically assigns the inventory to the correct vendor. Then enter
you bidders and on the evening of your event use the quick entry screen to
join your bidders to your inventory items and Auction 123 will immediately
produce your invoices (with grand totals).
Auction 123 must be used on a Windows-based operating system (windows 98,
windows 2000 or windows 2000 XP). Auction 123 and your data can easily be
moved for one computer to another.
We provide an extensive instruction guide as well as a quick start guide.
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Back to Frequently Asked Questions
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The
lotus approach license is included in the purchase price for both version
2.0 and 3.0. It is not required for upgrades from 2.0 to 3.0 as those
existing customers already have the license from their purchase of version
2.0
In order
to purchase either version, go to the Auction 123 website, then choose the
Purchase tab and select either the original version 2.0, version 3.0 or the
upgrade for existing customers from version 2.0 to 3.0.
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Back to Frequently Asked Questions
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Inventory number assignments in Auction 123 are a combination of 1) the
first letter of the vendor donation category and, 2) a sequence number that
is independent of the first letter of the donation category. This design is
required in order to ensure your inventory numbers are absolutely unique.
The inventory number should be viewed only as a unique identifier. That is
its sole purpose of this field in the relational database. Gaps in the
numeric range for this field are to be expected and this does not impact
Auction 123’s performance in any way.
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Back to Frequently Asked Questions
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Auction
123 version 2.0 is shipped the within 2 business days of your order date via
first class mail and will arrive at your ship-to address within 2-3 business
days after shipment from our distribution facility in Kansas. Auction 123
version 3.0 ships only on Monday’s from our headquarters in
Northern Virginia via first class mail.
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Back to Frequently Asked Questions
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Yes. Auction 123
version 3.0N (windows bases peer-to-peer network) is available. It can
handle up to 16 concurrent users sharing the same database for vendors,
bidders and inventory on a MS Windows based peer-to-peer network. The price
for Auction 123 3.0N is $900.00.
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Back to Frequently Asked Questions
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Yes!
Auction 123 version 3.0 will produce a brochure for you!
Auction
123 Brochure!
Produced in one step! All of the data from your Auction 123 inventory and
vendor data including vendor name, inventory number, item description,
brochure description, retail value, minimum bid produced in MS Word for your
auction catalog / brochure!!! Insertion of cover pages, table of contents,
and ads can easily be done using standard MS Word capabilities.
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Click here to view a
sample brochure produced by Auction 123 in MS Word in one step and one
push of a button! |
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Back to Frequently Asked Questions
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YES!
With Auction 123 3.0, you may enter all of your donated items individually
while preparing for you event and then group inventory items into ‘baskets’
at a later date. Auction 123 will then process your baskets (and the
individual inventory items contained in you baskets) appropriately when
processing your winning bidders and the resulting invoices.
The
basket functionality is also dynamic in that you may add or remove
individual inventory items from your baskets at any time and Auction 123
will process the removed or added inventory items with the push of a button.
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Click here to see how Auction 123 version 3.0 creates your brochure /
catalog in one easy step using MS Word - saving you hours, and more
likely days of time, in creating your auction brochure! |
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Back to Frequently Asked Questions
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Auction 123 can be licensed a group or
company or an individual and the application and data can be moved from one
computer to another computer.
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Back to Frequently Asked Questions
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YES!
Auction 123 runs on Windows 98, 2000 and XP. It utilizes Lotus Approach for
the underlying database and the Lotus License is included in the purchase
price for Auction 2.0, Auction 3.0 and Auction 3.0N
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Back to Frequently Asked Questions
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Yes, you can purchase Auction 123 by
sending a check to the following address in the amount applicable to the
Auction 123 version you are purchasing (visit the Auction 123 website and
click the 'Pricing' tab or click on the link to the right).
The price includes everything you
require including the Lotus license and shipping and handling.
Send the check to payable to Auction 123
to the following address:
Auction 123
43262 Parkers Ridge Drive
Leesburg, VA 20176
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Auction 123 Website
Prices
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Back to Frequently Asked Questions
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Yes we
understand your requirement and Auction 123 is designed to handle
this situation utilizing standard functions in Auction 123.
Many of our customers have
described a similar requirements (One
family is hosting a dinner event at their home and there are 8 available
seats which there will be 8 separate winning bidders).
In order to set up Auction 123 to
handle multiple winning bidders on the
same item (for example, a poker night for 4 people - four different
winning bidders or one family hosting a dinner event with 8 seats - 8
different winning bidders), please follow these easy instructions and we
will use the dinner party example:
1) Create a new vendor and the vendor
name is: Dinner Party for Eight, you should use contact names/addresses
for the family hosting the dinner party in those vendor master fields.
2) Add 8 separate inventory items for
that vendor, each representing one seat at the dinner party (dinner party
seat #1, dinner party seat #2 and so on). You can then assign 8 different
winning bidders to these inventory items (or one bidder can win more than
one seat in the case of a couple or family).
In this easy way, you can:
- Represent each seat as a separate
inventory item allowing the assignment of multiple winning bidders and set
minimum bid amounts for each seat
- Produce separate bid sheets for each
seat at the party
- Keep the inventory items together as
they are all associated with only one vendor
- Represent the winning bid of one or
more seats at the party on the winning bidders invoice and
- Auction 123 will produce, at your
option, only one thank you letters for the family hosting the dinner
party.
I hope that answers you question.
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